TERMS AND CONDITIONS
1. The LESSOR leases to the RENTER who hereby hires the vehicle hereinafter specified for the period hereinafter specified.
2. This agreement will at all times be subject to the standard terms and conditions of the rental agreement, of the LESSOR annexed hereto as Annexure A and B which annexure forms an integral part of this agreement and which will be initialled by the RENTER for the purpose of identification.
3. Speed Limits
The RENTER shall at all times be binded to the following speed limits:
3.1 a maximum of 80km/h on any gravel road (irrespective should road signs indicate higher speed limits)
The C34 between Swakopmund and Hentiesbay is not a Tar Road but a Salt Road (In future it will be a tarred road). This Road falls under the Category of not Tarred Road, therefore only 80km per hour is allowed.
3.2 a maximum of 120km/h on all tarred public roads subject however to the speed limits imposed by government or any local authority for any specific stretch of the road.
By not adhering to the Speed Limit as set out by LESSOR all Collision Damage Waiver cover will be revoked.
3.3 Use of the 4x4 mode:
H4 (High range) maximum 60km/h
L4 (Low range) maximum 30km/h
Switch to four-wheel drive, H4 and L4, only when the vehicle has come to a full stop and only when the clutch is depressed! Automatic vehicles must be in neutral.
By using the 4x4 mode incorrectly/permanently, the Client will be liable for the full cost of any damages.
4 The RENTER shall not be entitled to drive:
4.1 long distance roads between 07:00 PM and 06:00 AM due to the high risk of accidents caused by animals.
4.2 to Sandwich Harbour
4.3 along the Kunene River
4.4 from Epupa Falls east on road No. 3700 to road No. 3701
4.5 up Van Zyl’s pass
4.6 through salt water
4.7 on any beach where the water breaks
4.8 in any sandstorm
4.9 along riverbeds
4.10 on unregistered roads
4.11 through bushes
5. The RENTER undertakes not to:
5.1 step on the roof or bonnet or any other painted part of the vehicle
5.2 lean against any metal parts of the vehicle body
5.3 leave the vehicle unattended (for long periods)
5.4 leave the key in the ignition while not driving
6 The RENTER undertakes to:
6.1 engage 4x4 timeously to prevent clutch and tyre damage
6.2 have the entire wheels cleaned after having been stuck in mud
6.3 have the vehicle cleaned, (inside, outside and underbody) or a cleaning fee of N$750.00 will be charged. Take note that should the vehicle not be cleaned it could cover scratches and dents which the LESSOR can only charge the RENTER once the vehicle has been cleaned and the damages become visible.
6.4 ensure that his passengers and guest comply with clause 5 above
6.5 The RENTER agrees that any roof top tents or camper, if mounted will be used at the sole and exclusive risk of the RENTER.
7. When crossing any borders the RENTER should take note of the information provided in Annexure B. By not adjusting driving behaviour accordingly, the RENTER could be held liable for damages to the vehicle.
8. If the vehicle is scratched, the RENTER will be liable for an additional polishing fee of N$1,650.00 plus VAT (Excluding deep scratches)
9. The vehicle and equipment leased to the RENTER are indicated as per attached quotation.
10. The vehicle: ___________________________________
Was delivered to the RENTER and shall be RETURNED by the RENTER no later than 15:00.

DATE:

TIME:

Should the vehicle not be returned on the agreed time, the RENTER will be charged a daily rate or a penalty fee
11. Accident
11.1 If the RENTER is involved in an accident and a substitute vehicle is required, the RENTER shall not be entitled to any refunds in terms of this rental agreement and the RENTER will have to enter into an entirely new rental agreement for another vehicle. A new rental agreement will not be concluded unless all outstanding monies in terms of this rental agreement have been paid in full.
11.2 In the case of an accident where the vehicle is rendered not roadworthy, the LESSOR will not be obliged to avail a substitute vehicle, but can in its sole discretion avail a vehicle and only if a substitute vehicle is available.
12. Should the RENTER return the vehicle before the due date, the LESSOR will not be obliged to refund the RENTER for the remaining rental period.
13. All breakdowns must be reported within 24 hours to the LESSOR. The LESSOR shall be informed of the full extent and cost of the repairs.
14. Collision Damage Waiver (CDW)
14.1 The RENTER will remain liable for ALL DAMAGES to the vehicle not covered by the CDW.
The CDW only covers the following:

• damages to 2x tyres (except rims) (only option 3 & 4)
• damages to the windscreen (only option 3 &4)
• damages to the vehicle which is caused by another vehicle driving into the LESSOR’s vehicle.
• damages to the vehicle which is caused by animals running or jumping into the LESSOR’s vehicle.

14.2 The DRIVER may choose the following CDW options:

Option 1: Zero Cover. Excess blocked up to but not limited to N$45,000

Option 2: Limited CDW of N$180 payable per day. Excess blocked up to but not limited to N$20,000.

Option 3: Limited CDW of N$260 payable per day. Excess blocked up to but not limited to N$18,000

Option 4: Super CDW of N$350 payable per day. Excess blocked up to but not limited to N$4,500

Option 1 & 2 excludes tyres and windscreen cover

The excess amount blocked, as indicated in the different options will be reserved on the credit card on the day of the rental for damages. Upon return of the vehicle, should there be damages caused by negligence of the RENTER, the LESSOR reserves the right to set off any reasonable amount for any cost of damages or loss irrespective of the excess option. Should no damages be reported upon inspection of the vehicle during the return of the vehicle, the excess option blocked will be released after 3 working days from date of returning the vehicle as a full mechanical inspection must still take place. The Credit Card Authorisation form refers.
14.3 IN THE CASE OF NEGLIGENCE OF THE DRIVER, DAMAGES TO THE VEHICLE WILL NOT BE COVERED BY THE COLLISION DAMAGE WAIVER REFER TO CLAUSE 8.3.2 of Annexure A.
14.4 The DRIVER needs to report ANY accident or DAMAGE to the vehicle to the police and to the LESSOR within 24 hours after the damage or loss occurred.
14.5 In the case where another vehicle or animal has damaged the vehicle, the RENTER is responsible to collect as much evidence as possible for the LESSOR’s insurance purposes.
15. Tracking
It is recorded that the vehicle is fitted with a Tracking device and that routes and vehicle speed, amongst others, are strictly monitored. The LESSOR will receive a Notification from the GPS Tracker installed in the Vehicle in the case of speeding. By repeatedly ignoring the warning signal, the rental agreement is breached, resulting in the Collision Damage Waiver to be revoked. Should the RENTER temper or damage the Tracking Device, a penalty fee of N$5,300.00 will be charged.
15.1 EMERGENCY PHONE to be switched on and charged at ALL times in order for the RENTER to contact the LESSOR in case of emergencies and for the LESSOR to communicate to the RENTER in case of breach of contract.
16. Vehicle drop off
On the day of return, the LESSOR or its agent will inspect the vehicle.
The LESSOR reserves the right to only declare the Vehicle being in order after a full cleaning and mechanical inspection of the vehicle, as well as a complete inspection of the camping equipment has been done. In case of loss or damage caused to the vehicle due to negligence, the RENTER will be informed what the cost of the damage is and will be obliged to settle payment immediately. After a full mechanical inspection, the RENTER will be notified what the cost of the damage is via E-mail within 3 working days after the vehicle has been returned. The LESSOR reserves the right to set off payment for any cost of damages or loss as referred to in terms of Clause 14 of this Rental Agreement and Clause 8 of Annexure A against the credit card of the RENTER.

14. Collision Damage Waiver (CDW)

14.1 The RENTER will remain liable for ALL DAMAGES to the vehicle not covered by the CDW – for example but not limited to chipped tyres, deep scratches, under body damage, etc.

14.2 The DRIVER may choose the following CDW options:

Collision Damage Waiver (CDW)
Option 1:	No Insurance Cover. Excess payable	N$45,000	N$0,00
Option 2:	Limited CDW. Excess payable	N$20,000	N$180,00
Option 3:	Limited CDW. Excess payable	N$18,000	N$260,00
Option 4:	Super CDW. Excess payable	N$4,500	N$350,00
Option 1 & 2 exclude tyre and windscreen cover

Excess amount indicated at the different options will be reserved on the credit card on the day of the rental for damages to the vehicle caused by negligence which is not covered by the CDW, should no damages be reported upon inspection of the vehicle during the return of the vehicle, this amount will be released.

14.3 The CDW further excludes damages to the underbody or sandblast. In the case of gross negligence, damages to the vehicle will not be covered by the collision damage waiver.

14.4 The DRIVER needs to report any accident or damage to the vehicle to the police and to Melbic Car Rentals Tours & Transfers within 24 hours after the damaged occurs. If the DRIVER did not report as such, upon return of the vehicle, the DRIVER will be informed what the estimated cost for damages are and payment will be required immediately.